Updated to add payroll liabilities in a post-QB world.

Payroll-Liabilities.md

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+# Monthly/Quarterly/Annual Payroll Liabilities Payments
+**This needs to be done for both Bitnetix and EverWatch, even if there are zero dollars paid.**
+
+Note that QB used to do this for us.  While it still calculates things (entered manually from paychecks) we have to pay them manually.
+
+## Federal
+
+### Quarterly 941
+
+Note that this needs to be done even if there were no payroll taxes.  Can be obtained from <https://www.irs.gov/pub/irs-pdf/f941.pdf>.
+
+#### Instructions
+
+##### Top of Form
+
+Bitnetix:
+
+* ID: 26-4029404
+* Name: Bitnetix Incorporated
+* Trade Name: SmartVox
+* Address: PO Box 180, Walworth, NY 14568
+* Select the appropriate quarter
+
+EverWatch:
+
+* ID: 47-5330323
+* Name: EverWatch Global Inc
+
+(Note: EverWatch typically only makes payments at the end of the year so most of the numbers will be zero.  But the form still has to be sent.)
+
+##### Line Items
+
+All information is pulled from QB Payroll Summary for Last Calendar Quarter.  Numbers should reflect totals for all employees unless otherwise specified.  Can change the report to show "Total Only" if it's easier.
+
+* 1 - 2 (Eric and Sally)
+* 2 - Enter Adjusted Gross Pay
+* 3 - Enter Federal Withholding
+* 4 - Leave unchecked
+* 5a - Probably the same as #2
+* 5b - Likely zero
+* 5c - Probably the same as #2
+* 5d - Likely zero
+* 5e-15 - Do the math and enter the amount paid (which will be paid after this step via EFTPS)
+* Note: line 13 should be the amount that will be deposited via EFTPS, so it should match amount owed
+* 16 - Hopefully, check box 1, under $2500
+* Sign part 5 with scanned signature, Eric Loyd, President, 8772486384 x3100, and date of submission
+
+Double check that ALL FIELDS have been filled out appropriately, the correct quarter has been selected, and the form is signed.  *Save form to <Dropbox>\Bitnetix Documents\Quickbooks\Bitnetix Incorporated Tax Form History\INWKS941\YYYYMMDD.pdf* where YYYY is current year, MM is **last month** and DD is the last day of **last month**.  So if you're doing this in July of 2024 for 2nd quarter ending June 30, the file would be 20240631.pdf.
+
+Print double-sided (only pages 1-2) and mail to:
+
+Department of the Treasury
+Internal Revenue Service
+Kansas City, MO 64999-0005
+
+
+### EFTPS
+
+Log in to EFTPS (start with login.gov user eric@bitnetix.com, [you'll need access to 585-259-3742 SMS] then login with 26-4029404, PIN is in KeePass) and pay the amount just calculated from the 941 in the previous step.  For 941, this is a "Federal Tax Deposit" and you will need the numbers from the 941 in front of you.
+
+---
+
+## New York
+
+### NYS-45
+
+Go online to <https://www.tax.ny.gov/bus/ads/efile_addnys45.htm> and log in to web file.  It make take a few pages to get there.  Username is er1cl0yd and Firefox/KeePass knows the password.  You may need to start a private browser window or clear cookies to get the thing to log in properly.
+
+Click on "File NYS-45" and select the correct quarter and year.
+
+Follow the instructions, moving through the form, using data from the QB Payroll Summary for Last Calendar Quarter report.  In this case, we need employee-specific numbers as well as the totals.  You can at least "Load Data From Previous Return" to save some typing.
+
+Note that this needs to be done for both Bitnetix (er1cl0yd) and EWG (everwatch).
+
+#### Specific Instructions
+
+* We do not offer dependent health insurance benefits.
+* I will enter 1-25 lines of employee wage reporting data.
+* Note that only NY Witholding tax counts in the final column of Part C.
+* Unfortunately, have to calculate each employee's total wages in excess of the $12,500 limit (which changes each year).  See instructions at...
+* Make sure any amount paid is paid before the due date, but I like to select 24 hours ahead to give time to make corrections and move money, if needed.
+
+Since the end of this form submits an ACH payment, QB should be able to pay this automatically from the Pay Payroll Liabilities page.  You may have to make adjustments to the Payroll Liabilities because QB no longer keeps track of things properly without the subscription.  Still, it's worth not paying $65/month for this "service."
+
+*When done, make sure the numbers match in QB and the web page, and Print/Save a copy of the PDF.*  Save the PDF to <Dropbox>\Bitnetix Documents\Quickbooks\Bitnetix Incorporated Tax Form History\NYS45MN\YYYYMMDD.pdf, where YYYY is the current year, and MMDD is the last day of the previous quarter.  Verify that the form/payment is pending in the main screen.