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Added W-2 information now that QB is not involved

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Eric Loyd
2025-01-27 12:17:52 -05:00
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@@ -4,6 +4,53 @@ Creating W-2s in Quickbooks is straightforward but since it's done only one a ye
## Creating W-2 forms ## Creating W-2 forms
Assuming payroll is up to date, follow these steps: Assuming payroll is up to date, follow these steps:
### Log in to BSO
* https://www.ssa.gov/bso
* ~~Will need a login.gov account (both BTC and EWG have one in Keepass, plus will need Google Authenticator app on phone)~~
* Log in to login.gov as login.gov@eloyd.org (OTP sent to 585-200-5025, can see in eloyd.org email)
* Note - verification phone number should be 585-200-5025
* Click "Report Wages to Social Security"
* Accept the terms
* Use Form W2/W3 Online and follow the prompts
#### Fields
* Choose last year
* Choose Bitnetix Incorporated
* Ensure 26402404 is correct EIN
* Choose Regular W-2
* No exception
* Select "Kind of Payer" as 941 for Bitnetix (also for EverWatch at this point)
* Select "Kind of Employer" as "None Apply"
* Start filling in forms with the appropriate information from last year's payroll report. Here's an example for Eric Loyd 2024:
* 1 - 18,500
* 2 - 572.31
* 3 - 18,500
* 4 - 1,147.00
* 5 - 18,500
* 6 - 268.25
* 7-13 - blank
* 14 - May need to calculate NY SDI and NY FLI
* 15 - NY / 264029404 8
* 16 - 18,500
* 17 - 253.47
* **Double Check the Fuck out of Everything!**
* Save the W-2 and go to the next one
* Repeat until done
* Save and go to the W-2 List
* Go to the W-3 review
* **Double Check the Fuck out of Everything!**
* ***WHEN ABSOLUTELY SURE*** click on Continue and then verify you want to submit it
Now go back and do it all over again, selecting EverWatch as the company. It should be much faster with just one employee.
## Old Data (as of 2024-12-31)
**NOTE:** The information after this was only true while we were subsribed to Quickbooks Payroll. Need to figure out how to do it manually now.
* Employee Center -> Payroll -> File Forms * Employee Center -> Payroll -> File Forms
* Select Annual W-2/W-3 Wage and Tax Statement and click Create Form * Select Annual W-2/W-3 Wage and Tax Statement and click Create Form
* Update if neccessary * Update if neccessary