Added W-2 information now that QB is not involved

2025-01-27 12:17:52 -05:00
parent 7224a13c4d
commit b0baf9ebcc
1 changed files with 47 additions and 0 deletions
@@ -4,6 +4,53 @@ Creating W-2s in Quickbooks is straightforward but since it's done only one a ye
 ## Creating W-2 forms
 Assuming payroll is up to date, follow these steps:

+### Log in to BSO
+* https://www.ssa.gov/bso
+* ~~Will need a login.gov account (both BTC and EWG have one in Keepass, plus will need Google Authenticator app on phone)~~
+* Log in to login.gov as login.gov@eloyd.org (OTP sent to 585-200-5025, can see in eloyd.org email)
+  * Note - verification phone number should be 585-200-5025
+* Click "Report Wages to Social Security"
+  * Accept the terms
+* Use Form W2/W3 Online and follow the prompts
+
+#### Fields
+* Choose last year
+* Choose Bitnetix Incorporated
+* Ensure 26402404 is correct EIN
+* Choose Regular W-2
+* No exception
+
+* Select "Kind of Payer" as 941 for Bitnetix (also for EverWatch at this point)
+* Select "Kind of Employer" as "None Apply" 
+
+* Start filling in forms with the appropriate information from last year's payroll report.  Here's an example for Eric Loyd 2024:
+  * 1 - 18,500
+  * 2 - 572.31
+  * 3 - 18,500
+  * 4 - 1,147.00
+  * 5 - 18,500
+  * 6 - 268.25
+  * 7-13 - blank
+  * 14 - May need to calculate NY SDI and NY FLI
+  * 15 - NY / 264029404 8
+  * 16 - 18,500
+  * 17 - 253.47
+
+* **Double Check the Fuck out of Everything!**
+* Save the W-2 and go to the next one
+* Repeat until done
+* Save and go to the W-2 List
+* Go to the W-3 review
+* **Double Check the Fuck out of Everything!**
+* ***WHEN ABSOLUTELY SURE*** click on Continue and then verify you want to submit it
+
+Now go back and do it all over again, selecting EverWatch as the company.  It should be much faster with just one employee.
+
+
+## Old Data (as of 2024-12-31)
+
+**NOTE:** The information after this was only true while we were subsribed to Quickbooks Payroll.  Need to figure out how to do it manually now.
+
 * Employee Center -> Payroll -> File Forms
 * Select Annual W-2/W-3 Wage and Tax Statement and click Create Form
 * Update if neccessary